If your agency is asking for social security numbers (SSN) you must follow FERPA (Family Educational Rights and Privacy Act of 1974) guidelines. Use PBA signed in ASAP under Configure/Reg Forms to collect a Yes or No response from students. Check PBA Signed as both Visible and Required on the Reg Form.
This data is included in the DEM (demographic) export file for TOPS Enterprise as Consent Signed in column 18 (or R).
If a student has a SSN in ASAP and the option to include SSN is checked upon exporting the data from ASAP, the SSN is sent over to TOPS Enterprise with or without the PBA consent.
