The main purpose of the Departments tool is to provide an additional way to track revenue in the Revenue Report (with Grouping). Is it especially useful when you need to track revenue differently from Programs and Course Groups.
For example, if you're putting on a musical, you can put revenue from music, art and theater programs all in the one Music Theater department. Very often the department list looks just like Programs or, sometimes Course Groups, but it allows for greater flexibility in tracking revenue.
In addition, Departments is a user access tool. If an instructor is associated with a Department, they are restricted to viewing records only associated with that Department, (classes and students for example).
Set up of the Classes you
- On the Navigation menu, click Set Up, and then click Features
- Click the ellipsis in top right
- Click Department to access the set up pages.
- Click Add New to create the Departments
- Select a Department to associate activities with.
- Use the filters to find the classes to be put into this Department
- Select the checkboxes and click Classes to this Department.
- Repeat for Staff and Lessons
You will see all classes, lessons and staff associated with each Department simply by selecting it in the Department filter.