You can pass around a URL link to your internal staff that contains your ASAP Org ID so the staff do not have to remember the Org ID. Or, you can use this link on your own website if you create a link for instructors and staff to use to access ASAP.
https://app.asapconnected.com/login.aspx?pk=####
If your Org ID is 123, then this link would be https://app.asapconnected.com/login.aspx?pk=123