ASAP now allows for integration with Zoom. You can quickly add a Zoom link to any class or private lesson and the link will be readily available to your student(s) in their My Activity section of the public site.
- We support multiple Zoom accounts, allowing teachers to associate their personal Zoom School account with their ASAP profile
- The Zoom link will only apply to classes that are scheduled and not set on TBD.
- Finding the Zoom Credentials
- Set Up School Level Zoom Integration
- Set Up School Zoom Accounts for Staff Users
- Set Up Personal Zoom Accounts for Staff Users
- Add Zoom to Classes
- Start your Zoom class from the Admin portal
- Add Zoom to Private Lessons
- Start your Zoom lesson from the Admin portal
- Cancel a Zoom meeting
- How students find their Zoom link
Finding the Zoom Credentials
- Go to https://marketplace.zoom.us/
- Sign in with your personal Zoom account.
- Select Build App from the Develop dropdown.
- Select Create in the Server-to-Server box.
- Select any name for the integration.
- Take note of your new App credentials.
- Fill in the information fields.
- Take note of the feature > token (this isn’t needed for ASAP setup).
- Set the scopes you need to define.
This section is very important to activate! - Continue filling out the required fields in the Zoom App Marketplace to Activate the API.
-
Once you have activated your credentials. From App Credentials, Copy the AccountID, Client ID, and Client Secret fields for the following scenarios.
Set Up School Level Zoom Integration
- On the Navigation menu, click Set Up, and then click Features
- Select the Integrations tab
- Click the beside the Zoom option
- Select Edit
- Add your API Key and your password (found in your Zoom account).
You are now ready to add Zoom links to your Classes or Private Lessons.
Set Up School Zoom Accounts for Staff Users
- On the Navigation menu, click Staff and select the staff member.
- Select Details.
- Select Integration.
- Select the edit icon.
- Select School Account.
- Enter the email the staff member's Zoom account is under.
- Select Save.
Set Up Personal Zoom Accounts for Staff Users
- On the Navigation menu, click Staff and select the staff member.
- Select Details.
- Select Integration.
- Select the edit icon.
- Select Personal Account.
-
Enter the Account ID and Client ID linked with the staff member's personal account.
- Enter the Personal Account's Client Secret.
- Select Save.
Add Zoom to Classes
In a New Class
- On the Navigation menu, select Classes.
- On the page menu, click on the sign:
- Complete the fields for your class
- Enter the class schedule
- In Integrations, switch Zoom to On.
- The password is the Class Code by default. This can be changed (10 character max.)
- Click Create Class.
In an Existing Class
- Navigate to your Class.
- Click Details
- Validate that you have dates scheduled on the Schedule tab.
- Click Integrations.
- Click the pencil to edit.
- Switch Zoom to “On”.
- Your Zoom link will appear.
- The password is the Class Code by default. This can be changed (10 character max.)
To Create a new Zoom meeting for a previously canceled Zoom link
- Navigate to your Class.
- Click the Details tab.
- Click the Integrations tab.
- Click the pencil to edit.
- Click Create New Link
- Select Cancel if you do not want to create a new link or Continue to create a new link.
- You will see a confirmation that your new link has been created
To start or join your Zoom meeting from the Admin portal
- Navigate to your Class
- Click Details and then Integrations
- Then simply click the link.
Add Zoom to Private Lessons
- On the Navigation menu, select Private Lessons < Enrollments
- Select the student lesson to add Zoom to
- Click the
- Select View Details
- Click Details
- Switch Zoom to “On”.
- Add a password
- Save
To start or join your Zoom lesson from the Admin portal
- On the Navigation menu, select Private Lessons < Enrollments
- Select the student lesson
- Click on the number of lessons column to go to the Lesson Details page (you can also get it here from the student's account)
- Click Details
- Click the Zoom link
To Cancel a Zoom Meeting in Zoom
- Log into Zoom.
- Locate the meeting you wish to cancel.
- Select Delete.
Note: If your Zoom meeting has been canceled, you will see a warning on the screen in ASAP alerting you to the fact your meeting has been canceled and prompting you to create a new link if you still need a Zoom meeting.
How students access the Zoom link for classes and lessons
The Zoom link displays within the class or lesson panel on your students' account My Activities tab so it is easy to access as long as they remain enrolled in the class or lesson.
- Students will log into their accounts on the public site.
- Students will navigate to My Activities.
- The Zoom link and password will display as part of the class or lesson information.
- Students click the “Zoom Meeting” link and will be directed to Zoom to join the meeting.