If you are using K-16 Bridge, developed by the Lewis Center for Educational Research, ASAP will transmit data for you to K-16 Bridge.
How to get started with K-16 Bridge Data Exchange: you must sign a Data Sharing Agreement with ASAP that gives ASA the authorization to transmit the data to the Bridge system. Contact your client services person to arrange that.
How often is the file transmitted: the data is securely transmitted to Bridge on a nightly basis. When you first get started, a "catchup" file will be delivered and then your school will be added to the nightly process.
What is included in the two data files:
CUSTOMER FILE
Rules:
All students with an enrollment in the Enrollments file PLUS all students with Service Hours in this Fiscal Year
Fields:
1. School Name
2. Last Name
3. First Name
4. Middle Name
5. Student ID
6. Gender
7. Birthdate
8. Age
9. Primary Phone
10. Email
11. Ethnicity
12. Address
13. City
14. State
15. Zip
16. Labor Force Status
17. Highest Degree Earned
18. # Years of School
19. Native Language
20. Registered Date
21. Org ID
ENROLLMENTS FILE
Rules:
1. All enrollments where Class End Date is greater than 31 days ago (e.g. any class that ended 45 days ago will NOT be included)
2. All enrollments, including Community Ed/Fee-based. But Program field will be blank unless has WIOA Course Group
3. If one class has 2 or more WIOA Course Groups, file will include one enrollment record FOR EACH WIOA Course Group (e.g. if ESL Beginning Low is WIOA | ESL & WIOA | Basic Skills, each student will have 2 enrollment records in the file. One for ESL and one for Basic Skills
4. Start Date = if student has attendance, Start Date = first day of attendance. If student has no attendance, Start Date = Enrollment Date. Start Date will change for students.
5. End Date = if Enrollment Status = Completed or Dropped, End Date will be last day of attendance. If student is a No Show (no attendance), End Date will equal Enrollment Date. If student is still Enrolled or Pending, End Date will be blank.
6. Completion Date = Date enrollment status was changed to Completed. This could be different than End Date, depending on when Teacher/Staff change the Enrollment Status
Fields:
1. School Name
2. Student ID
3. Course Code
4. Course Name
5. Program (WIOA)
6. Term = Time Period Code
7. Year = year from start date of time period
8. Goal = TOPS Goal #1
9. Start Date
10. Complete Date
11. End Date
12. Current Enrollment Status
13. Grade
14. Units / Credits Earned
15. Org ID